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Registration

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Mirador Rio Hotel

The 4th GOVST annual meeting has been hosted by our Brazilian members Clemente Tanajura and Mauro Cirano.

The registration is now closed.

To arrange your participation to this event, please do both of the following

  1. Go to the registration page on this website, complete and submit the form
  2. Arrange your hotel booking by following the instructions below (please note that the deadline for the hotel bookings is the 29 August 2012.

For any questions please read through the details below or contact the project office.

 

Hotel

The meeting venue is the Hotel Mirador Rio located in Rio de Janeiro.

To take advantage of special room rates, please make your hotel room booking through the local event organiser (JaxTours), which has been chosen by our Brazilian hosts to help organise the meeting.

Special rates are available for the Mirador Hotel, which is the recommended hotel due to it being the meeting venue, and for other hotels also available via the event organisers website. Room rates for the Mirador Hotel have been negotiated at $R300 + 15% tax for a single room (~ €125, US$145 or £95 +15% tax). Breakfast is included.

Please check all hotel rooms rate, tax and distance from meeting venue on the Jax Tours website.

  • Reservation/Booking 

To reserve/book a hotel room please go to the Jax Tours website, which offers you a secure payment service by credit card. Just fill in your room requriement, date of arrival/departure and your credit card details and submit the form. You will receive a booking confirmation by email.

With /after your email you will also receive a confirmation letter (pdf) which you need to complete and return to JaxTours.

  • Booking deadline

The deadline for booking the hotel using the special rates (as listed on the JaxTours website) is the 29 August 2012, after which the normal hotel rates will apply. This is a fixed deadline and will not be changed.

  • Cancellations

Please note that the Mirador Hotel has different reservation/cancellation regulations than the other hotels:

Mirador Hotel: To reserve a room at the Mirador Hotel the full charge (for the whole stay) will be charged when you arrive at the hotel or before in case of a cancellation. Cancelling the room(s) before 29 August will produce no fee, but cancellations on or after that date or a "no show" will results in the whole amount being charged (no refund).

For the other hotels, a "one-day" reservation charge becomes payable on 29 August and final payment can be made at the hotel. If you cancel your stay after the 29 August, only the one-day fee will be charged.

 

Transfers

The event organiser provides bookings of private pick-ups form the airport, which can include a return journey. Please check on the Jax Tours website under "Transfer". Besides the private transfer, JAX has also a regular option of transfer in which the participant can share the total price of the car with other participants. Most of participants prefer this type of service. Check with Thias on further details.

You can also use the yellow taxis in terminal 2 (normal cab). The price depends on the distance and has no fixed price. It usually costs 60 -70 $R. The pre-paid taxi is more expensive. In the hall where you pick-up your luggage, there are few desks where you can purchase the fare. It should be more than 100 $R. These taxis are more comfortable. 

There is also a bus from the REAL company that departures at predetermined hours from the airport to the south of Rio, which includes Copacabana. The bus takes longer and won't drop you off at your hotel. You would have to walk a few blocks.

To avoid surprises, its recommend that you take the service from Jax Tours (at least in the arrival) or the pre-paid taxi that you can get after getting your luggage. On the return, no problem if you take the normal cab to the airport.

 

Dinner

The meeting dinner is organised on a self-pay basis at a well known local steak house called Marius Degustare which is located close to the meeting venue (walking distance).

The cost for the dinner has been negotiated to be $R110 per person (~€44, US$53 or £35 + 10% service charge) and includes antipasto, salad bar, hot food, Japanese food, grilled steaks and other meats, dessert, and four light drinks (soft drink or beer) in buffet style on an "all you can eat" basis. Wine is not included since good wine is very expensive in Brazil. The restaurant web-page gives you an idea of the atmosphere and food.

To plan ahead we need to know now if you (or further guests) are planning to attend the dinner. Therefore please register for the dinner by going to the registration form.

Please register your interest in taking part in the dinner by 24 August, to not miss out on this opportunity.

 

Lunches

Unfortunately we will also need to pay for our lunches, however some of the costs will be subsidised by a Brazilian sponsor. Colelction of payment for lunches will be organised on-site.

 

Registration

Event registration and hotel bookings need to be done separately (please see the 2 items listed at the top of the page).

For meeting registration please complete the registration form.

The registration is now closed